The right room for every session.
The planner predicts turnout for each session from registrations, interest signals and past events, then fits sessions to rooms and flags problems before attendees find them.
2 changes suggested. Swap Hall B and Hall D at 11:00 (210 registered vs 150 seats). Speaker Rohan T. is booked in two rooms at 12:00.
What it handles
The parts of AI Agenda Planner organizers use every day.
Turnout prediction
Estimates who will actually show up per session from agenda saves, ticket type and similar past sessions.
Room sizing
Matches predicted turnout to seat counts and suggests swaps when a hall is about to overflow.
Clash detection
Catches speakers booked twice, overlapping tracks and sessions too far apart to walk between.
One-tap changes
Approve a move and attendees, speakers and room crew are notified on their phones.
Live room view
During the event, check-in scans show which rooms are filling and which have space.
Also in the box
- Drag-and-drop agenda grid by room and time
- Speaker availability and travel windows
- Buffer time rules between sessions
- Track and level constraints
- Version history for every agenda change
- Explanations for every AI suggestion
Run of show
How this zone plays out across an event.
- T-30 days01
Draft agenda
Drop sessions in. The planner proposes rooms and flags clashes.
- T-7 days02
Rebalance
Registrations and saves update predicted turnout per room.
- Event day03
Live watch
Overflow risks surface as scans come in, with a suggested fix.
- After04
Learn
Actual turnout trains better predictions for your next event.
Trust notes
Attendees stay in control
- AI suggestions for rooms and timing can always be changed or rejected by the organizer.
- Every suggestion shows the numbers behind it, so you know why a move is proposed.
Common questions
Does the AI change the agenda on its own?
No. It suggests, explains and waits. Nothing moves until an organizer approves the change.
What if this is our first event?
The planner uses registrations, agenda saves and patterns from similar events. Predictions improve with your own history.
Can it handle multiple venues?
Yes. Add buildings, floors and walking times, and the planner avoids back-to-back sessions too far apart.
Do attendees see the changes?
Approved moves update the event page, attendee app and signage, with a push and email to everyone affected.
Walk to the next zone
Admit 200
Your first event is on the house. Up to 200 attendees, every core tool switched on.
Gate
Any city
Seat
Organizer
Valid for
Your first event
Tear here
Doors open when you are ready